Google Form Basic

What is Google Form?

Google Form is a free tool provided by Google that allows you to create surveys, quizzes, and forms online. It is part of the Google Workspace (formerly G Suite) and is used to collect information and responses from users in a structured way.

📌 Key Features of Google Forms:

• Create multiple-choice, short answer, or paragraph questions
• Add images, videos, and sections to your form
• Collect responses in real time
• Automatically save data in Google Sheets
• Share via link, email, or embed in websites
• Can be used for quizzes, registrations, feedback, polls, etc.

📍 Example Uses:

• Student feedback form
• Event registration
• Online quizzes with auto-grading
• Job applications
• Customer satisfaction surveys

How to Open Google Form?

Here are different ways to open and start using Google Forms:

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🔹 Method 1: Direct Link

1. Go to: https://forms.google.com

2. You’ll see a blank form and templates

3. Click on Blank Form or choose a template

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🔹 Method 2: From Google Drive

1. Open Google Drive

2. Click + New (top-left corner)

3. Hover over More

4. Click Google Forms

5. Choose Blank Form or From a Template

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🔹 Method 3: From the Google Apps Menu

1. Click the Google Apps (grid) icon in the top-right corner of Gmail or any Google page

2. Scroll and click on Forms

3. A new Google Form window will open

How to Upload an Image in a Question on Google Form?

📝 Steps to Upload an Image in a Question:

1. Open your Google Form Go to https://forms.google.com and open an existing form or create a new one.
2. Click on the Question Field Type your question or leave it blank for now.
3. Click on the Image Icon

On the right side of the question field, click the image icon 🖼️ (it looks like a small photo).

4. Choose How to Upload the Image
You’ll see several options:

• Upload from computer
• By URL
• From Google Drive
• Google Photos
• Search from Google Images

5. Select the Image and Click "Insert"

6. The image will appear above or next to the question.

🔁 Bonus: Add Images to Answer Choices

If it's a multiple choice question, you can also add images to each answer option using the same image icon next to each choice.

How Many Question Formats Are Available in Google Forms & How to Use Them?

In Google Forms, you can create questions in multiple formats, also called question types. Here's a list and explanation of each format and how to use them:

✅ Question Formats in Google Forms:

1. Short Answer
   ➤ For brief text (e.g., name, email)

2. Paragraph
   ➤ For long text answers (e.g., feedback, descriptions)

3. Multiple Choice
   ➤ Choose only one answer from the list

4. Checkboxes
   ➤ Select multiple answers

5. Dropdown
   ➤ Choose one answer from a dropdown menu

6. Linear Scale
   ➤ Rate something on a scale (e.g., 1 to 5)

7. Multiple Choice Grid
   ➤ Create a grid of questions, select one per row

8. Checkbox Grid
   ➤ Similar to above, but allows multiple selections per row

9. Date
   ➤ Select a calendar date

10. Time
    ➤ Input time (e.g., 10:30 AM)

11. File Upload
    ➤ Respondents can upload files (images, documents, etc.)

🛠️ How to Use These Formats:

1. Open Google Forms

2. Click Blank to create a new form

3. Click "+" (Add Question) button

4. Click the dropdown menu next to the question

5. Select any question type from the list

6. Add your question and options

7. Repeat to add more questions

What are the 6 Icons on the Right in Google Forms?

Here’s what each icon means and how to use it:

1️⃣ ➕ Add Question

• Purpose: Add a new question to your form

• Use: Click to insert a new question of any type (MCQ, text, checkbox, etc.)

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2️⃣ 🖼️ Import Questions

• Purpose: Reuse questions from other forms

• Use: Click to pull questions from an existing Google Form

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3️⃣ 🔤 Add Title and Description

• Purpose: Add a section heading or extra explanation

• Use: Helps in dividing the form into logical parts

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4️⃣ 🖼️ Add Image

• Purpose: Insert an image into your form

• Use: Useful for visual questions or branding

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5️⃣ 🎥 Add Video

• Purpose: Insert a YouTube video

• Use: Use for instructional or review videos before a question

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6️⃣ ➗ Add Section

• Purpose: Split your form into multiple sections/pages

• Use: Good for organizing long forms or using conditional branching (go to section based on answer)

How to send or share a Google Form with users after you’ve created it?

✅ Step-by-Step: How to Send Google Form to Users

🔹 1. Click the “Send” Button

• In the top-right corner of the form, click the purple "Send" button (📤 icon).

You’ll see 3 sharing options:

🔸 Option 1: Send via Email

1. Enter the email addresses
2. Add a subject and message (optional)
3. Click “Send”
4. ✅ Users will receive the form directly in their email

🔸 Option 2: Share Link

1. Click the link icon (🔗) next to the Email tab
2. (Optional) Click “Shorten URL”
3. Click “Copy” and share via WhatsApp, message, website, etc.

🔸 Option 3: Embed on a Website

1. Click the < > icon
2. Copy the HTML code
3. Paste it into your website to embed the form

✨ Bonus Tip:

• You can also click the gear icon (⚙️) to control if users:
  • Can edit after submitting
  • Can see summary charts
  • Need to sign in (limit to 1 response per user)

How to view and extract data submitted by users in a Google Form?

Step-by-Step: How to Get Google Form Response Data

🔹 Option 1: View Responses in Google Form Itself

1. Open your Google Form
2. At the top, click the "Responses" tab
3. You’ll see:
   • Summary – Graphs & charts
   • Question – Answers grouped by question
   • Individual – One user at a time

🔹 Option 2: Export to Google Sheets

1. Go to the Responses tab
2. Click the Google Sheets (🗎 icon) at the top-right
3. This will create a spreadsheet with all response data
4. Any new submissions will update this sheet automatically

🔹 To Download as Excel or CSV:

Once the data opens in Google Sheets:

• Click File → Download
• Choose:
  • Microsoft Excel (.xlsx) or
  • Comma-separated values (.csv)

🧠 Tip:

• You can also set up email notifications for every new response from the 3-dot menu (⋮) in the Responses tab.

Importance 

I hope that the complete information I’ve provided about Google Form Basics has helped you understand it well. If you have any doubts or questions about this article, feel free to let me know in the comments below. If you liked this article, please consider sharing it on social media.