Gmail Advanced Setting

How to Use Confidential Mode in Gmail?

Confidential Mode in Gmail allows you to send emails that protect sensitive information by setting an expiration date, restricting forwarding, copying, downloading, or printing, and even adding a passcode.

Step-by-Step Guide to Use Confidential Mode in Gmail:

1. Open Gmail and click on "Compose" to create a new email.
2. In the email window, look for the lock-and-clock icon (🕒🔒) at the bottom — this is the Confidential Mode button. Click on it.
3. A pop-up will appear. Here, you can:
   • Set an expiration time (e.g., 1 day, 1 week, 1 month, etc.)
   • Choose passcode protection:
     • No SMS passcode: Recipient can open it with Gmail directly.
     • SMS passcode: Recipient receives a passcode via SMS (you must enter their phone number).
4. Click "Save" after setting your preferences.
5. Compose your email as usual and click "Send".

🔐 The recipient won’t be able to forward, copy, print, or download the email contents.
⏳ Once expired, the content will no longer be viewable.

How to Change Your Gmail Password?

Here are the step-by-step instructions to change your Gmail (Google Account) password:

Step 1: Sign in to Your Google Account

• Go to https://myaccount.google.com
• Sign in using your Gmail ID and current password.

Step 2: Go to Security Settings

• From the left-hand menu, click on “Security.”

Step 3: Find the "Signing in to Google" Section

• Under the “Signing in to Google” section, click on “Password.”

Step 4: Verify Your Identity

• You will be asked to re-enter your current password to verify it's you.

Step 5: Enter a New Password

• Type your new password and confirm it by typing it again.
• Make sure it's strong, using a combination of letters, numbers, and symbols.

Step 6: Save Your New Password

• Click “Change Password” to confirm.

🔐 Note:

• Make sure to remember your new password.
• You will be signed out from other devices after changing your password.

How to enable the Reading Pane in Gmail and preview messages?

Step-by-Step Guide:

1. Open Gmail and sign in to your account.
2. Click the gear icon (⚙️) at the top right to open Quick Settings.

3. Under “Reading pane”, select one of the options:

• No split – Default view (no reading pane)
• Right of inbox – Preview opens on the right side
• Below inbox – Preview opens at the bottom

4. After selecting your preferred option, Gmail will automatically update to show the reading pane.
5. Click any email to preview it in the pane without fully opening it.

   

When and How to Use the Vacation Responder in Gmail?

When to Use the Vacation Responder:

Use Gmail’s Vacation Responder feature when:

• You're on vacation or leave and won't be checking emails.
• You’re temporarily unavailable to respond to emails.
• You want to inform senders of your absence and provide alternate contact information.

🛠️ How to Set Up Vacation Responder in Gmail:

Step-by-Step Guide:

1. Open Gmail

Go to https://mail.google.com and log in to your account.

2. Go to Settings

Click the gear icon (⚙️) at the top-right corner, then click "See all settings."

3. Scroll to “Vacation Responder”

In the “General” tab, scroll down to the "Vacation responder" section.

4. Enable Vacation Responder

Select “Vacation responder on.”

5. Set the Date Range

• Choose the first day and last day for the auto-reply.
• You can leave the end date blank if you're unsure.

6. Write Your Auto-Reply Message

Fill in:

• Subject (e.g., "Out of Office")
• Message (e.g., “Thank you for your email. I’m currently out of the office…”)

7. Optional: Send only to contacts

Check the box “Only send a response to people in my Contacts” if needed.

8. Click “Save Changes”

Your vacation responder is now active.

How to Create a Group in Gmail?

Creating a group in Gmail allows you to send emails to multiple people at once without typing each email address individually.

Step-by-Step Guide to Create a Group in Gmail:

Step 1: Go to Google Contacts

• Open https://contacts.google.com in your browser.
• Make sure you're logged in with your Gmail account.

Step 2: Select Contacts

• Check the boxes next to the contacts you want to add to a group.

Step 3: Click on the “Label” Icon

• At the top of the page, click the label icon (looks like a tag 🏷️).
• Click “Create label” to make a new group.

Step 4: Name Your Group

• Enter a name for your group (e.g., "Team Members", "Family", "Clients") and click Save.

Step 5: Add Contacts to Existing Group

• To add more people later, select their names, click the label icon again, and choose the group name.

📩 How to Use This Group in Gmail

• Open Gmail and click Compose.
• In the To field, type the name of your label/group.
• Gmail will automatically fill in all the email addresses from that group.

How to Grant Access to Your Gmail Account (Gmail Delegation)?

Step-by-Step Guide to Grant Gmail Access:

Step 1: Open Gmail

• Go to https://mail.google.com and log into the account you want to delegate.

Step 2: Go to Settings

• Click the gear icon in the top right corner.
• Select "See all settings."

Step 3: Open the "Accounts and Import" Tab

• Click on the “Accounts and Import” tab.

Step 4: Grant Access to Another Account

• Scroll to “Grant access to your account.”
• Click “Add another account.”

Step 5: Enter Email Address

• Type the Gmail address of the person you want to give access to.
• Click “Next Step” and then “Send email to grant access.”

Step 6: Access Approval

• The person you invited will receive an email with a link.
• They must click the link to confirm access.

📝 Note:

• Delegates cannot change your password or chat on your behalf.
• You can remove access anytime from the same settings panel.

How to Add a Forwarding Email Address in Gmail?

1. Open Gmail:

• Go to https://mail.google.com and sign in to your Gmail account.

2. Go to Settings:

• Click the Gear icon in the top-right corner.
• Select “See all settings” from the dropdown.

3. Navigate to Forwarding and POP/IMAP tab:

• In the settings menu, click on the “Forwarding and POP/IMAP” tab.

4. Add a Forwarding Address:

• Click on “Add a forwarding address”.
• Enter the email address you want to forward your emails to.
• Click Next, then Proceed to confirm.

5. Verify the Forwarding Address:

• A verification code will be sent to the email address you entered.
• Open that email and click the confirmation link or enter the code back in your Gmail settings.

6. Enable Forwarding (optional):

• Once verified, go back to the “Forwarding and POP/IMAP” tab.
• Choose “Forward a copy of incoming mail to” and select the newly added address.
• You can also choose what happens to Gmail’s copy (keep, archive, delete, etc.).

7. Save Changes:

• Scroll down and click “Save Changes.”

How to Add Another Email Address in Gmail?

🔧 Step-by-Step Instructions:

1. Open Gmail Settings:

• Log in to your Gmail account.
• Click the gear icon (⚙️) in the top-right corner.
• Select “See all settings.”

2. Go to 'Accounts and Import' Tab:

• Click on the “Accounts and Import” tab.

3. Add Another Email Address:

• Under “Send mail as,” click “Add another email address.”

4. Enter Email Details:

• A pop-up window will appear.
• Enter the name you want to display and the email address you want to add.
• Click “Next Step.”

5. SMTP Configuration:

• Enter the SMTP server settings of the other email provider (e.g., smtp.mail.yahoo.com for Yahoo).
• Provide the username and password of that email account.
• Click “Add Account.”

6. Verify the Email:

• Gmail will send a verification code to the other email address.
• Enter the verification code or click the link in the email to confirm.

✅ After Setup:

• You can now choose which email address to send from when composing a new message in Gmail (use the “From” field dropdown).

How to Save a Template in Gmail ?

1. Open Gmail:

• Go to https://mail.google.com and log in to your account.

2. Enable Templates Feature:

• Click the Gear icon in the top-right corner and select “See all settings.”
• Go to the “Advanced” tab.
• Find “Templates” and click “Enable.”
• Scroll down and click “Save Changes.”

3. Create a Template:

• Click “Compose” to open a new email window.
• Type the email content you want to save as a template.

4. Save the Template:

• Click the three vertical dots (More options) in the bottom-right of the compose window.
• Hover over “Templates” > then click “Save draft as template” > “Save as new template.”
• Enter a name for the template and click Save.

5. Use the Template Later:

• When composing a new email, click the three dots again.
• Hover over “Templates” and select your saved template to insert it into the message.

Importance

I hope that you have now clearly understood all the information I provided about Gmail Advanced Settings. If you have any doubts or questions regarding this article, please feel free to let me know by writing your comment below. If you liked this article, please share it on social media.